Complete Zoho Mail Backup Tool

Best Software to Export Zoho Email Folders to Different File Formats

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Top Features in Zoho Email Backup Software

Evaluate the best Feature of the Software to Take Zoho Email Folder Backup

Additional Features of Zoho Email Backup Software

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Single & Multiple Zoho Account Backup

Zoho Email Backup tool's furnish feature is to export data from Zoho Mail account. With this utility, it is possible to generate backup of files from multiple as well as single Zoho account. The software generates one archive file of each account in the chosen file format.

link zoho to outlook

Link Zoho to Outlook & Other File Format

With this software, you can easily add Zoho Mail Account to Outlook 2019 / 2016 / 2013 / 2010 / 2007. The software also allows to backup or save Zoho Mail emails data to local drive in MBOX, MSG, EML, PDF & PST file format. Also, this backup software supports option to save attachments on Disk for PDF writer.

pause and resume backup zoho emails

Pause & Resume Option

The software to export Zoho Mail emails provide an additional feature to Pause & Resume the backup process. With this feature, you can any time Pause the backup process & later on Resume the process. This prevents the process from being started from the beginning, you can restart the backup process of email from the point where you have left earlier.

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Selective Archive of Zoho Emails

To filter out unnecessary data items, the tool provides a feature to choose selective items from the account to take backup of Zoho emails. You can check or uncheck the mailbox & filtering is performed by the software itself.

keep folder structure for backup zoho email

Maintains the Structure of Folders

Due to the advanced algorithm used in the Zoho Mail backup software, it generates archive files with same folder structure as the original format while backing up the data. The software ensures that the data integrity is maintained throughout the procedure.

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Delete Data After Downloading

The ‘Delete After Download’ feature of this Zoho Email Backup software helps to free up the occupied storage space from the Zoho mail server. In addition, the Zoho mail archive program also facilitates its users to customize the internet bandwidth while the backup is processing.

incremental zoho email backup

Incremental Backup

The Zoho Mail backup software has an advanced incremental backup feature. This way, users can simply skip the previously downloaded data and only save the new data on the local hard drive. This helps users save space and time when downloading Zoho emails to the computer.

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Multiple Language Support

The Zoho backup application contains the various useful functions that make it easier for users to backup Zoho email. It has a user-friendly interface and offers users the option to install the tool in the required language. The software supports installation in multiple languages ​​such as German, French, English, Spanish, Chinese, Netherlands, Indonesian, Russian, etc.

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Zoho Small Business Mail Backup

This is the fast, accurate and reliable software that is capable to take Zoho business mail account backup.The Zoho Email backup tool easily download mailbox data from the Zoho Business Account to the computer, PST, EML, MBOX, PDF and MSG file format.

backup zoho account & keep email status

Keep Original Mail Status

The best Zoho Email Backup software keeps the original Zoho email status (read / unread) during the backup process. The unread emails remain in the unread status and the read emails remain in the read status after the Zoho email backup is created.


  • Windows OS : Windows 10 & All Other Previous Windows Version Supported.
  • Processor : Intel Core 2 Duo CPU @E4600 with 2.39GHz 2.40GHz Processor
  • RAM : 4 GB RAM required
  • Disk Space : 100 MB of free hard disk required.

Demo limit – Zoho Backup software supports to export only 100 mail Items in demo version

Customer Reviews

I am using this Zoho Email Backup tool from past 1 week and it’s a piece of cake to use. The customer support is the best support I have ever dealt with, and this has been consistently true since Day 1, they helped me in every situation since when I bought the software.

- Annie Gill, New York

I believe that the real test of a product is its speed and accuracy. And yes, this software works well for me and has helped me export Zoho emails to Outlook. Thank you for developing this application and simply backing up Zoho Mail data.

- Jack Daniel, Canada

FAQ's – Zoho Mail Backup Tool
Follow these steps to backup Zoho emals to Outlook 2019, 2016, 2013, 2010 using Zoho Email Backup Software:
  • Step 1. Start Zoho Email Backup Software and enter Zoho account credentials.
  • Step 2. Select PST file format from the saving list.
  • Step 3. Select folders and filter emails.
  • Step 4. Click on the Start button.
After exported data to the PST file, you can easily import it into Outlook application.
Yes, with Zoho Email Backup tool you can easily archive Zoho mail data of a particular date range. Just mention “To” & “From” range and rest filtering is done by the software only.
Yes, our tool allows to migrate Zoho mails to Thunderbird i.e to the MBOX file format. These MBOX files can be easily accessed on Thunderbird which makes easy for the users to export Zoho Mail to Thunderbird.
Yes, the Zoho Mail Backup software is designed in such a way that it can easily maintain the data integrity while downloading the data or taking the backup.
How to Backup Zoho Emails using this Software?

Step by Step Guide to Export Zoho Account Emails to Other file formats

Go to the start menu click on All Programs » Zoho Backup.

Zoho Backup interface

Once the software is launched, Provide the credentials for the Zoho Mail account as shown below:


Click on "Login" Button.

On the next menu select the file format in which the backup would be created. The following options are available:

  • Export as EML
  • Export as PST
  • Export as MSG
  • Export as MBOX
  • Export as PDF
export zoho mail to multiple file format

Select the particular file format. Here in our case we are selecting PST

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Click on the "Browse" button to browse the final destination for the export process.

Navigate and select the destination and click on OK Button.

browse file

Click on Delete After Download button to remove the emails downloaded from the Zoho account server.

delete after download

Apply customized filters by clicking on the "Apply filter" option.


Provide the custom filters as per which the backup for the zoho mail account can be created.

  • Select Folders: Include the folders that can included for backup creation.
  • E-mail Filter: This includes the date filter including the from and to constraints to define the start and end date respectively.
email filter

Click on "Start" Button.

Zoho backup process start

The Zoho Email Backup software will now begin the Zoho backup process.

process to export zoho emails

The process will be completed as shown below:

process complete